How to Format an Essay in Microsoft Word

How to Format an Essay in Microsoft Word

Anyone can write, but not everyone can format an essay well using Microsoft Word. Even though the writing itself is important, how it appears in a document should also be paid careful attention to.

Different writing types necessitate various organizational and formatting styles. This applies to official and casual writing (e.g., a college essay, a group project, etc.)

The arrangement of words on a document is referred to as formatting. Different essays, whether expository or argumentative, can be formatted in various ways. Generally, you want your documents to seem polished and expert, just like when you buy argumentative essay online because they are well written.

Your writings will create a remarkable first impression if you pay close attention to formatting. If you structure your work incorrectly or fail to adhere to the teacher’s particular instructions, some professors will penalize you (such as double-spacing.)

In this article, we’d provide a guide on how to type an essay on the computer using MS Word and what to look out for. Such as;



The word “typography” was initially used to describe how letters were selected and arranged for printing on a press. It now relates to font choice and formatting in the era of word computers.

Be mindful of the type you employ in your essay. It’s crucial to choose the correct font. You should use a clean, professional font while composing an essay for a school project. Remember that someone will have to read your essay at some time, so make sure it is simple to read. Some aspects under typography include;

  • Font Type: Some fonts are more appropriate than others regarding certain types of writing. However, fonts featuring serifs make the text easier to read. The character ends of a serif typeface have little lines. The lines make it simpler for the eye to navigate between letters. Times New Roman, Courier New, and Book Antiqua are a few examples of common serif fonts in Microsoft Word. The majority of your essay should be written in a serif font. But use caution. Some serif typefaces are still unacceptable. Serif fonts, like Goudy Stout or Engravers MT, for example, would not appear professional as the text of your essay since they are large and heavy. Make a wise decision.

Non-English speakers may not understand that Sans serif typefaces lack the little lines that finish each letter. Sans serif typefaces include Arial, Calibri, and Comic Sans. Sans serif fonts typically perform well with condensed text, such as titles or headers.

However, you can find more info here about learning to write as a non-native speaker of English. It’s advisable to avoid writing your article on its whole in a sans serif font.

  • Font Size: The size of your font is another facet of typography. Fonts have a point size. One point equals 1/72 of an inch of text. One inch of text would be in a 72-point font. For all of your essay’s sections, you should typically choose a 10 to 12-point font. Font sizes under 10 points are challenging to read and see. Choosing a suitable font makes for a fantastic read because even font sizes greater than 12 points are also difficult to read in word essay format. It gives the impression that you’re merely attempting to fill more space.
  • Bold, Italics, and Underline: Underlining, bolding, and italicizing may occasionally be necessary. If at all, bold should only be used in the essay title. When you need to accentuate content or refer to another work’s title, italics and underlining are frequently utilized. To format the typefaces in Microsoft Word, choose the text that needs formatting. You then have a selection of alternatives. Direct formatting is possible using the formatting toolbar, which by default is located at the top of the window. Additionally, the Format Font Window gives you more possibilities. Use the right mouse button to get there and choose “Font” from the display menu.


Spaces in essay format in words from the left or right of the page are indentation. You must indent the initial line of the majority of the paragraphs in your essay. An acceptable standard is a first line indent of.5″. Normally, the tab key is set to tab over.5″, but it is best practice to utilize the Format Paragraph Window to ensure your indentations are accurate.

Click the right mouse button while your text is selected to establish a.5″ first line indent for every paragraph. .5″ is a reasonable benchmark to adhere to.

You might also need to pay attention to the indentation, such as when compiling works cited or bibliography pages. Many works cited entries call for a hanging indent. Therefore, it might be useful. A hanging indent indents everything but the first line, which is similar to the reverse of a first line indent. Select Hanging from the drop-down option in the Format Paragraph Window to put up a hanging indent instead of a first-line indent.



The distance between each line of text is referred to as spacing. For most tasks, professors usually need double-spaced text. They have an opportunity for comments and revisions since each line has extra space between them. Additionally, the extra room makes the writing simpler to read.

But make sure you always verify your teacher’s guidelines for spacing. Sometimes a teacher will ask for a specific number of pages in your essay, while anticipating single-spaced lines. Your essay will be half as long with double-spacing, which will cost you points. Always double-check the teacher’s instructions.

Headings are usually single-spaced. If you haven’t been told otherwise, don’t add extra space between the lines of your header because there aren’t many purposes for it to be added. Specific formatting is needed when utilizing a quotation that is four lines or longer.

This should also typically be single-spaced. Additionally, you may use spaces among paragraphs. A paragraph may have this kind of gap before or after it.


Knowing these tricks and shortcuts will speed up your Microsoft Word essay and make your formatting and presentation look more polished.

For headers or cover pages, avoid using elaborate formatting, especially anything that includes colored type, borders, or underlining. It is unnecessary and does not adhere to the accepted formatting standards for academic papers.

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